EFTA00383760.pdf

From: Mark Tollison To: I=I=I > Subject: RE: Comprehensive Planning and Expense Froms for Dinners Date: Fri, 13 Sep 2013 01:01:32 +0000 Importance: Normal Thank you =I, I am here at 10 B now. Thank you for letting me know is working with JE on the upcoming events, I am sure he knows his expectations and preferences. I guess I would just like to see what JE would like me to do starting out since has the events covered. And I guess I should probably should defer to JE and what he would like me to do as for as trying to jump in and meet everyone Monday, don't you think? Hopefully someone will let me know. In the meantime, who I met upon my arrival today (she has been wonderful) has asked me to meet her at the house at 3:30 pm tomorrow to review some things. I greatly appreciate all of your communication. Best regards, Mark Mark Tollison The information contained in this e-mail is confidential and is intended solely for the use of the addressee(s) named above. If you are not the intended recipient or the person responsible for delivering this confidential information to the intended recipient, you have received this information in error. and any wile* use, dissemination, forwarding. printing. copying. or other distribution of this e-mail message and any attached files is strictly prohibited. The sender reserves the right to monitor any communication that is created, received, or sent on its network. if you have received this confidential communication in error: please nog& the sender immediately by reply e-mail message and permanently delete the original communication. EFTA00383760 From: Subject: Re: Comprehensive Planning and Expense Froms for Dinners Date: Thu 12 Se 2013 10:27:33 -0400 To: Hello Mark and thank you for the below. I have included and on this email as they are the ones you will truly be working with when it comes to Jeffrey's parties/meals. has been put in charge of the upcoming dinners and is with Jeffrey now..I have asked her to try and speak to Jeffrey regarding his intentions for the upcoming events. Hoping she can get some feed back to you and shortly. Regarding a meeting on Monday Sept. 16th at Jeffrey's home, we are trying to coordinate a convenient time for all those involved. I have proposed 10am or 2pm. Thanks, On Sep 11, 2013, at 4:56 PM, Mark Tollison wrote: Thank you for that detailed description of the team! For now, I beleive would like to meet just those who will be involved with planning, purchasing, preparing, and serving the meals for the upcoming guests. I am certain the staff have been done these dining events before; however I would like to make certain, if JE wishes, to prepare, present, and serve meals on the highlest level to provide his guests with the best experience possible on behalf of JE whether it is informal or formal dining. Having said that we will need at a minimum the following: 1. First rate Chefs who can plan and/or create the fine meals we will want. 1 Chef per 6 guests. 2. First rate Captains to coordiante serving to guest in the dining rooms. 1 Captain per dining table. 3. First rate Servers to serve. At a minimum 1 Server per 2 guests at table. 4. First rate Wine Sommeliers who will be in the dining rooms as well with the Captains to attend to wine preparation, pouring, and any changing of wines durign meals. 5. First rate Bartenders for any dining event involving mixed drinks to guests before, during, or after the meal. 1 Bartender per event under 20. Often the Captain is also a trained Wine Sommelier, ad the Chef is a trained Bartender or vice versa. I would like to see all servers in formal like kind clothing whether the dining events are informal or formal. Captains would be suited up as well regardless of the formality and the Chef and Bartender in formal attire too. EFTA00383761 I can source any these to "rent' per event should JE want this level of service and should we need them beyond the staff we have. Best regards, Mark Mark Tollison The information contained in this e-mail is confidential and is intended solely for the use of the addressee(s) named above. if you ore not the intended recipient or the person responsible for delivering this confidential information to the intended recipient, you have received this information in error, and any review, use, dissemination, forwarding, printing, copying, or other distribution of this e-mail message and any attached files is strictly prohibited. The sender reserves the right to monitor any communication that is created, received, or sent on its network. if you have received this confidential communication in error, please notify the sender immediately by reply e-mail message and permanently delete the original communication. Subject: Re: Comprehensive Planning and Expense Froms for Dinners From: Date: Wed, 11 Sep 2013 14:15:06 -0400 CC: To: Great. thanks Mark. I am trying to determine who all should be at the meeting on Monday Sept. 16th as well as who Jeffrey wishes to be your true point person (my guess is it will be or M). In the meantime, below is a list of staff, their positions and a little bit of info to help you out!!: Lyn and Jojo Fontanilla: House Woman and Man. Jojo is Jeffrey's driver. They have been with Jeffrey for a very long time. They live in his home when he is in NY. Lyn does light cooking (breakfast) Since we have no chef at the moment, we order out for any lunch or dinners. Jojo serves. Lyn makes JE's special bran/flax seed muffins which JE eats every day- he usually travels with these muffins as well. Lyn and Jojo are going home to the Philippines Sept. 30-Nov 3, back to work on Nov. 4th. We will bring in Janusz and to cover in their absence. Janusz and work at JE's PB house. Lyn: Jojo: EFTA00383762 Rich Barnett: House Engineer/Security. Rich has been with Jeffrey for a very long time. He monitors the front door when Jeffrey is in town. He sometimes works important dinner parties, will check ID's, help with any security team. (you and Rich spoke at length the day of your interview) Lives in LI and drives to work. Usually arrives around 10-10:30am-6:OOpm. If he is to work a party, he will probably come in later. • Assistant. She works lunch and dinner parties/helps serve. Takes care of upkeep of JE's apartments (redecorating apt's is on her list) She is from-. She does not (or rarely) travels with JE, but she helps in coordinating all plane food and anything that needs to go on the plane. In charge of flower arrangements (along with Lyn). Runs errands. is a ! She lives at Ell(in one of Jeffrey's Assistant. She works lunch and dinner parties/helps serve...sometimes cooks. She is very aware of JE's likes/dislikes when it comes to food. She sometimes travels with Jeffrey. Recently, JE has been "in" to beef jerky= has been making it for him from scratch. Helps with plane food. Runs errands. stays up late and gets up late. ! She lives at parties. lives at Assistant. Travels frequently with JE. She will sometimes accompany him to dinners or Jeffrey has started putting her in charge of parties/coordination. Runs errands. She Assistant. New to the party. . Runs errands. Works parties. Artistic. Lives at Valdson & Maria: Jeffrey's house man in Paris. Valdson manages the house, is an excellent chef and is coming to NY specifically to cook for the upcoming parties (arrives Sun. Sept. 15, Departs Sept 25. Maria is his wife and I am told a good server. Valdson speaks french and is ok with English...he understands more than he speaks. Janusz Banasiak: Jeffrey's driver and house man in PB. Jeffrey's house woman in PB. Karyna Shuliak: She is VERY important to Jeffrey (ie: girlfriend(?). Dental student. Travels with Jeffrey and helps coordinate trips/plane food/logistics. Attends dinners/parties with Jeffrey. She isNOT included on EFTA00383763 group emails/itineraries or anything privileged unless JE wants her included...she lives at• and Jeffrey's house when he is in town. On Sep 11, 2013, at 8:37 AM, Mark Tollison wrote: Thank you Attached are two forms that will help plan the dinners that I am sending in advance of my arrival to help everyone involved. The first one entitled Ballet of Service is the main one we want the point person now to use, I can of course supervise the use of once I arrive. It is for planning all aspects and is completed with a fictitious example to illustrate. Please copy this one to another blank word doc for each dinner coming up and use one for each dinner. Please note we may not use all parts, but using this form will enable us to cover all required areas in a consistent manner. The second form attached Formal Dinner expenses is to keep track of expenses for each dinner. Again, we will want one copied to a blank word doc to use for each dinner. Best regards, Mark Mark Tollison The information contained in this e-mail is confidential and is intended solely for the use of the addressee(s) named above lf you ore not the intended recipient or the person responsible for delivering this confidential information to the intended recipient, you hove received this information in error, and any review, use, dissemination, forwarding, printing, copying, or other distribution of this e-mail message and any attached files is strictly prohibited. The sender reserves the right to monitor any communication that is created, received, or sent on its network. If you have received this confidential communication in error, please notify the sender immediately by reply e-mail message and permanently delete the anginal communication. EFTA00383764 CC: From: Subject: Re: Sept. 20-25 Schedule Date: Wed, 11 Sep 2013 07:56:00 -0400 To: Tremendous Mark. We will organize a meeting for you at Jeffrey's home on Monday Sept 16th with staff. I will be in touch later today. Thanks and hope your move goes smoothly. Sent from my iPhone On Sep 10, 2013, at 10:30 PM, Mark Tollison > wrote: Thank you for sharing the schedule as it completes itself. I am preparing to move as we speak, but please keep me updated. I will begin on the 16th and would like to meet all of the staff to be involved first thing. I would like to be in the loop on what current and outside staff (chefs, formally trained staff, etc.), settings and serving equipment (if any), and menus, food, and drink, etc. we will require. I am available at to discuss any of this should you or anyone wish to. Thank you and I look forward to helping make these great dining experiences for all involved. Best regards, Mark Mark Tollison The information contained in this e-mail is confidential and is intended solely for the use of the addressee(s) named above. If you ore not the intended recipient or the person responsible for delivering this confidential information to the intended recipient, you have received this information in error, and any review, use, dissemination, forwarding, printing, copying, or other distribution of this e-mail message and any attached files is strictly prohibited. The sender reserves the right to monitor any communication that is created, received, or sent on its network. If you have received this confidential communication in error, please notify the sender immediately by reply e-mail message and permanently delete the original communication. EFTA00383765 From: Subject: Sept. 20-25 Schedule Date: Tue, 10 Sep 2013 12:30:59 -0400 CC: To: Please see below for schedule at the moment...I am positive we will be adding in more...many details are still needed...but plan on a busy week of important people coming to see and eat with Jeffrey. Friday Sept 20, 2013 NY TBD DINNER W/BILL GATES, TERM, JAGBLAND, OTHERS (?) Saturday Sept 21, 2013 NY 4:00pm Appt w/Olivier Colour TBD Dinner w/Ehud Barak, who else? Rothschild? Sunday Sept 22, 2013 NY TBD BIG DINNER PARTY TONIGHT? TO ORGANIZE(?) Monday Sept 23, 2013 NY 3:00pm Appt w/Alan Dlugash TBD Dinner at Mort Zuckerman's, Terje, labor, Mongolia Tuesday Sept 24, 2103 NY Reminder: Nicholas Christakis in NY Sept. 24 & 25 TBD lagbland Wednesday Sept 25, 2013 NY Reminder: Valdson & Maria depart NY today via British Airways #8004 at 8:25pm from Newark EFTA00383766 <THE BALLET OF SERVICE.doc>c56 formal dinner expense sheet.xls> EFTA00383767