EFTA00600374.pdf

EFTA00600374 EFTA00600375 Financial Trust Company Memo To: Cecile de Jongh From: Jermaine Ruan Cc: Emad, Cecilia. Darren Date: 2/11/05 Re: Fiber Optic Project: Meeting with S & R Telecommunications On February 9, 2005 via conference call, Emad, Robert Petersen and I discussed the options for voice over IP end Video Conferencine. We reviewed Mr. Petersen's proposal after we provided him with the scope of work for the project. This proposal outlines supplies, configuring, and installation of the equipment needed to provide LSJ with Fiber Optic Cable light. Hence, this would allow any ISP (Internet Service Provider) to attach and provide LSJ with a gateway. The proposal suggests that LSJ would own the equipment and the gateway. Additionally, LSJ can rent out bandwidth to the ISP. On February 10, 2005, I took an on site tour of Drury Capital to view their videoconference room and the associated equipment. I was very Impressed with their End User Equipment (Polycom Camera and Phones with Panasonic HOD, LCD 40 inch monitor) in terms of quality and performance, which S & R Telecommunications installed. I have requested that Mr. Petersen provide a detailed cost estimate for the LSJ project. EFTA00600376 02/07/2005 I6:04 3407774778 WILLIAM M KARR ASSOC PAGE 01 Fax Ernsaltianna WILLIAM M. KARR & ASSOCIATES, INC. Frees Aron Romans Fs 1-212-750-2408 Papaw 3 Paw: 2/7/2005 atm Fiber Optic Proposal as BM Karr X Urgent For Review O Plans Commant Pi••o• R•pty 1:1111•me• R•eyct• • MenwnsMas As per your request — See attached Aron Romans William M. Karr & Associates EFTA00600377 02/07/2005 16:84 3407774770 WILLIAM M KARR ASSCC PAGE 82 January 25, 2005 Tj\11/4/4t eaT-1 Deer Sir or Madam: Proposal Little St. James: 1. Regarding the Fiber Optic Cable that was put underwater between Little St. James and the location next to the Ritz Carbon Hotel: A. In Order to Activate this cable several things must happen: Media Conversion equipment would need to be purchased and installed at the St. Thomas and to connect to Innovatives copper wire, through which you could connect to the ....carrier of your choice AT&T, Sprint, MCI etc. S & It Telecommunications rt-iii)utstertas that with the noted access of Mr. Epstein's enterprises this is a 1;tlecessary and viable option, backup or primary communication link. et R Telecommunications will provide approximate costs on the fiber equipment. If there is interest a formal contract can be drafted within 3 days and submitted. ap,4I,Wits expressed that there has bean complaints about the current phone system on Little it. James, such as low volume on calls, disconnects, interference etc. Robert Petersen spoke to Jason Ackley about this and Jason said Ackley's equipment worked perfbct and that the problem must be in the telephone equipment that Steve Scully installed. It is the opinion of SIR Telecommunications that this equipment should be tested and adjusted if needed or replaced all together. S & R. Telecommunications would be willing to perform this task starter of $75 per hr and make appropriate recommendations. 3. The capability to camel all of Mr. Epstein's telephone systems via the Internet exists (Voice over internee protocol) The intelligent and moat efficient way for this to happen is for all equipment to match if possible (equipment at offices, residence, etc) this would result in picking up a phone pruning a button and being connected to (Red hook office, N.Y, Little St. James) Again S & R Telecommunications would like the opportunity to formally provide a bid to provide these systems, we have seen the turret phone synems on Little St. James and in the offices in Red Hook and both of these systems are way outdated and do not possess the capabilities. Specifications such as the amount of extensions & lines needed in mob location would be needed to provide formal pricing. EFTA00600378 02/07/2W4b 16:04 3407774770 WILLIAM M KARR ATS:C PAGE 03 limaary 25, 2005 Page 2 4. Approximate cost for media conversion equipment at Little St. James and at St Thomas hub: This includes voice and data gateways, environmental enclosures with battery-backed power for all equipment, multiple channel routers, power service from WAPA at St. Thomas end would be needed, (moaning a separate power drop off Mr. Epstour's current transformer) fiber cable to extend to building on Little St. James, splice enclosures, all labor and various materials. Again if there is interest a much more formal quote and contract will be provided. Total estimated rest S172,223_00 Addendum: It has been determined that Ackley communications has voice and data gateway capacity at the Crown Mountain facility, if we can use Ackley's gateway we can reduce the cost by S30,000. The cost reduction is contingent on acquiring an agreement with Ackley communications for use of the voice and data gateway_ New Total 1 -,015-C-12-,-17- P:r.:--1-1-4) -CEA S 142,225.00 At S&R we offer the highest quality personalized service and usually the best prices. Sincerely, Robert Petersen Jr. Vice President/ Partner EFTA00600379 Emad Hanna it: Friday, February 04, 2005 10:35 AM lo: Emad Hanna Subject 2.04.05 - WT1.5 Re: [Bulk] 2.03.05 Re: (Bulk] 2.03.05 - Re: (Bulk] 2.03.05 -Re: 2.01.05 - Little Si James - VoIP / Data solutionsRE: LSJ Requirements Possible Duplicated Message Forwarded by Terry Highfield/Business Solutions/EmC0M on 02/04/2005 11:40 AM Terry Highfield 02/04/2005 11:33 AM To: cc: , William Chow/EmC0M@EmC0M, Richard Wright/EmCOMEIEmCOM, 'Mirek• < > (bcc: Terry Highfield/Business Solutions/ErnCOM) Subject: 2.04.05 - WT1.5 Re: (Bulk) 2.03.05 Re: (Bulk) 2.03.05 - Re: (Bulk] 2.03.05 -Re: 2.01.05 - Little St. James - VoIP / Data solutionsRE: LSJ Requirements Thanks Mirek. .....rmaine: As promised....LAN wireless T1.5 VoIP gateway solution. Terry Let's start with the 8 lines example: - CO side ---> AudioCodes MP108 analog 8 ports FXS gateway (SIP) for $ 1.239.-- - Customer side ---> AudioCodes MP108 analog 8 ports FXO gateway (SIP) for S 1,275.-- Then let's get 24 port gateway on the CO (our) side: - CO side AudioCodes MP 124FXS 24 ports gateway (SIP) for $ 2,375.-- now we have a way of delivering 25 telephone lines. Next step is the customer to buy more of MP108 units at $ 1,275.-- a'piece. The connection between FXO and FXS units is pure IP , so we can use Canopy or any other (like T1) connections. The customer gateways have 8 standard RJ11 analog ports, allowing to plug-in 8 standard telephone secs. The CO site gateways (FXS) have either 8 or 24 ports that can be used. In case of MP124 unit there are number of standard connectors including 50 lines (for example 50-pin — .la)), or Octal RJ11, QuadRJl1. Mirek EFTA00600380 I t e — INNOVATIVE I\ Innovative Communication Corporation 4006 Estate Diamond Christiansted, USVI 00820 Tern Highfieid February 4, 2005 Financial Trust Company do Cecil DeJongh 6100 Red Hook Quarter B-3 St. Thomas, USVI 00802 Dear Mrs. DeJongh: Memorandum The following quotation is for service from Great Bay to ICC TELCO switch. • The Owner pays for the PO-copper interface cabinet installation near Great Bay landing and the extension of overhead F/O cable from the existing LSJ electrical metering cabinet at Great Bay to the new F/O- copper interface cabinet — 1200', including all cable terminations • Permission to install the overhead F/O cable on VIWAPA poles for the distance of 1200' would be granted under Innovative existing agreements with VIWAPA • The Owner pays for installation of a new F/O-copper interface cabinet on LSJ for connection of LSJ landlines to the network • The new F/O-copper interface cabinet would be located adjacent to a VIWAPA pole and would be environmentally controlled to protect the internal electronics • Innovative will make service connections to the Great Bay F/O- copper terminal cabinet from the existing copper network as part of the service initiation • The Owner retains the rights to the submarine and landside fiber optic cable strands between LSJ and Great Bay Total time for implementation following signed agreement with Innovative is approximately 90 days. Installation Monthly • 3 - T1 $5,334.45 $3,946.20 • 50 DID numbers $ 250.00 $ 350.00 (Internet LD, Frame Relay and PtP are available on T1.5 circuits.) VACS - F.NANCAL TRUST CECIL CEJONCH - EFTA00600381 When orders are received, the monthly service includes the $117.20 additional charge per line for the distance factor from Nazareth Bay to the Great Bay demarcation point. Additional mileage may be added at the rate of $117.20 per mile if the actual distances are greater. The price quoted does not include end user fees and universal service charges at the current rate. Please note the minimum lease period for T1 circuits is 24 months. When placing an order please provide all billing information, nearest number where the line will be installed, contact person and contact telephone number. If have any uestions or if I may be of further assistance, please contact me at or by email Sincerely, Terry Highfield Manager of Business Solutions vice. FINANC4•4 TRUST CEGt OEJOICH PAW 2 d2 EFTA00600382 Page I of l Emad Hanna From: Bill Karr S . Tuesday, February 08. 2005 12:36 PM To: Cathlyn Gumbs: Emad Hanna Subject: Invoice Dear Emad: I have gone over the $44,000 deposit issue with our accountant. The $44k was identified to be paid off and would be credited to the owner during the final payment phase. The final payment phase is the Construction Oversight Phase. How we intend to credit the Owner is that the final $64,598.00 for the Construction Oversight Phase would be paid off with equal payments of $64,598 divided by the number of construction schedule months(18) = $3,588.77 per month billing. With each construction billing month, the Owner would be credited with: $44,000 divided by the number of constructio schedule months (18) = $2.444.44 per billing month. Hence; when construction commences, we would bill $3,588.77 minus 52,444.44 = $1,144.33 per month with $2,444.44 being credited against the $44,000.00 deposit. Sincerely - Bill Karr 2/8/2005 EFTA00600383 MEMORANDUM TO: Darren Indyke, Esq./NYSG Cecilia deJongh/FTC Terry Highfield/IT FROM: Paul Gandy/Globaltech, Inc. DATE: 1/12/2005 SUBJECT: LSJ - Innovative Telephone Service Alternatives Globaltech, Inc. Following discussions with Mr. Bill Hopper/Innovative Telephone, we identified two alternatives for activating telephone broadband service through the fiber optic cable between St. Thomas and LSJ. Our next step was to have a direct meeting and some substantive discussions on the details of the service arrangement to nail down a commitment. Mr. Hopper indicated to me yesterday that intended to write a letter of understanding to Mr. David Sharp/President of Innovative Telephone describing the alternative service proposals; I am not sure if that letter was ever sent. Perhaps this will form a basis for having a meeting between the Owner's representatives and Innovative Telephone to get things kicked off. The two alternatives presently being considered are discussed below. Following the alternatives descriptions is a summary of the monthly service and startup charges for the telephone and broadband service. We are basing the service on the provision of three (3) T1 service lines which will provide a minimum of 50 telephone lines and 500mbs upload/download broadband service per line. We would anticipate having the broadband and telephone service on separate lines. The third line may be for future capacity, redundancy, or omitted altogether at this time. Alternative 1— Owner's Connection Cabinet Near Great Bay Innovative has proposed this option to allow interface of the new F/O cable with the existing copper T1 service in the Great Bay area. They have proposed this as a more immediate solution that would not require installation of overhead F/O from Great Bay to the Nazareth Bay central facility (a distance of two miles). It would be necessary however to extend the I/O cable from the new LSJ electrical metering cabinet at Great Bay overhead for a distance of approximately 1200' north on Cabrita Point Rd. to gain higher elevation above sea level and set a new F/O-copper interface cabinet at that point. This is needed to afford some EFTA00600384 MEMORANDUM Darren Indyke, Esq. 01/12/2005 page 2 protection of the cabinet in a storm surge situation. The following are the key points of this alternative: • The Owner pays for the F/O-copper interface cabinet installation near Great Bay landing and the extension of overhead F/O cable from the existing LSJ electrical metering cabinet at Great Bay to the new F/O-copper interface cabinet — 1200', including all cable terminations • Permission to install the overhead F/O cable on VIWAPA poles for the distance of 1200' would be granted under Innovative's existing agreements with VIWAPA • The Owner pays for installation of a new F/O-copper interface cabinet on LS) for connection of LSJ landlines to the network • The new F/O-copper interface cabinet would be located adjacent to a VIWAPA pole and would be environmentally controlled to protect the internal electronics • Innovative will make service connections to the Great Bay F/O-copper terminal cabinet from the existing copper network as part of the service initiation • The Owner retains the rights to the submarine and landside fiber optic cable strands between LSJ and Great Bay Total time for implementation following signed agreement with Innovative is approximately 90 days. Alternative 2 - Innovative Turnkey Service; Nazareth Center to LSJ This alternative provides for a direct connection of the Owner's fiber optic cable, via overhead lines, to Innovative's central switching facility at Nazareth Bay. This alternative has the advantage that there would be no exposed exterior F/O-copper interface cabinet at Great Bay and would be a more hardened system. Also, Innovative would install (at the Owner's expense) all of the F/O-copper interface equipment at both Nazareth Bay and LSJ. The owner would be responsible for connection of telephone and network lines to the cabinet on LSJ. The disadvantage of this alternative is that Innovative would require the Owner to relinquish control of all F/O strands of the submarine cable to Innovative. Their concern is that without this arrangement someone may have direct access to the F/0 network for resale/redistribution without their permission. Under this scenario the Owner will want to have future access to the unused F/O strands included in any agreement. The Owner would be required to pay for the entire installation and Innovative would hire all subcontractors and provide all of the equipment. Total time for implementation following signed agreement with Innovative is approximately 4 months but is heavily dependent on Innovative's schedule. EFTA00600385 MEMORANDUM Darren Indyke, Esq. 01/12/2005 page 3 Monthly Service Initial startup and programming of three TI lines at $1778.15 each = $5334.45 Monthly service for three T1 lines at $1315.40 each = $3946.20 per month Block of 50 telephone (DID) numbers = $350 per month The monthly service includes the $117.20 additional charge per line for the distance factor from Nazareth Bay to the Great Bay demarcation point. An additional charge of $59.95 per month will be required if a VI Powernet Internet account is needed. The above service charges do not include taxes and other fees and are irrespective of any service agreements that may come about as a result of negotiations on the relinquishment of the remaining submarine fiber optic strands. Innovative Telephone also offers direct connection of two T1 points on the network (i.e., LSJ to Central Facility to FTC at American Yacht Harbor) for a connection fee of $929.15 and a monthly service fee of $639.60. No additional details were available on the details of this service at the time this memo was prepared. EFTA00600386 Page 1 of I Lauren From: Paul Gandia Sent: Saturday, September 18, 2004 6:25 PM To: Darren Indyke, Esq. Subject: Innovative Telephone Service Darren, Attached is a memo and spreadsheets (two sheets) summarizing the service alternatives and costs for placing the F/O cable into service. I learned late Friday that Bill Hopper has been made a lucrative offer to relocate to the Gulf Coast and supervise reconstruction of the telephone service network following Ivan. He appears to be seriously considering it and may not be in USVI much longer. This will definitely complicate things from the standpoint of continuity. We may want to get an approved agreement in place as soon as possible. Please review and let me know if you have comments. Regards, Paul Gandy, PE President Globaltech, Inc. 9/20/2004 EFTA00600387 r MEMORANDUM Globaltech, Inc. TO: Darren Indyke, Esq./NYSG FROM: Paul Gandy/Globaltech, Inc. DATE: 9/20/2004 SUBJECT: LSJ - Innovative Telephone Service Alternatives Following discussions with Mr. Bill Hopper/Innovative Telephone, we have identified two alternatives for activating telephone broadband service through the fiber optic cable between St. Thomas and LSJ. Please note that these alternatives may vary somewhat from what we have been discussing due to the fact that Innovative continues to vary their position on providing a direct fiber optic (F/O) connection to their network. Likely it will take a direct meeting and some substantive discussions on the details of the service arrangement to nail down a commitment. Mr. I topper indicated to me yesterday that he intends to write a letter of understanding to Mr. David Sharp/President of Innovative Telephone describing the alternative service proposals by Tuesday of next week. Perhaps this will form a basis for having a meeting between the Owner's representatives and Innovative Telephone to get things kicked oft. The two alternatives presently being considered are discussed below with associated costs and schedule. Attached to this memo are spreadsheets showing the cost estimate for each alternative. Following the alternatives descriptions is a summary of the monthly service and startup charges for the telephone and broadband service. We are basing the service on the provision of three (3) T1 service lines which will provide a minimum of 50 telephone lines and 500mbs upload/download broadband service per line. We would anticipate having the broadband and telephone service on separate lines. The third line may be for future capacity, redundancy, or omitted altogether at this time. Alternative 1— Owner's Connection Cabinet Near Great Bay Innovative has proposed this option to allow interface of the new F/O cable with the existing copper T1 service in the Great Bay area. They have proposed this as a more immediate solution since it would not be necessary to install overhead F/O from Great Bay to the Nazareth Bay central facility (a distance of two miles). It would be necessary however to extend the F/O cable from the new LSJ electrical metering cabinet at Great Bay overhead for a distance of approximately 1200' north on Cabrita Point Rd. to gain higher elevation above EFTA00600388 MEMORANDUM Darren Indyke, Esq. 09/20/2004 page 2 sea level and set a new F/O-copper interface cabinet at that point. This is needed to afford some protection of the cabinet in a storm surge situation. The following are the key points of this alternative: • The Owner pays for the F/O-copper interface cabinet installation near Great Bay landing and the extension of overhead F/O cable from the existing LSJ electrical metering cabinet at Great Bay to the new F/O-copper interface cabinet — 1200', including all cable terminations • Permission to install the overhead F/O cable on VIWAPA poles for the distance of 1200' would be granted under Innovative's existing agreements with VIWAPA • The Owner pays for installation of a new F/O-copper interface cabinet on LSJ for connection of LSJ landlines to the network • The new F/O-copper interface cabinet would be located adjacent to a VIWAPA pole and would be environmentally controlled to protect the internal electronics • Innovative will make service connections to the Great Bay F/O-copper terminal cabinet from the existing copper network as part of the service initiation • The Owner retains the rights to the submarine and landside fiber optic cable strands between LSJ and Great Bay Total Cost for this alternative is $163,500 (see attached breakdown). Total time for implementation following signed agreement with Innovative is approximately 90 days. Alternative 2 — Innovative Turnkey Service; Nazareth Center to LSJ This alternative provides for a direct connection of the Owner's fiber optic cable, via overhead lines, to Innovative's central switching facility at Nazareth Bay. This alternative has the advantage that there would be no exposed exterior F/O-copper interface cabinet at Great Bay and would be a more hardened system. Also, Innovative would install (at the Owner's expense) all of the F/O-copper interface equipment at both Nazareth Bay and LSJ. The owner would be responsible for connection of telephone and network lines to the cabinet on LSJ. The disadvantage of this alternative is that Innovative would require the Owner to relinquish control of all F/O strands of the submarine cable to Innovative. Their concern is that without this arrangement someone may have direct access to the F/O network for resale/redistribution without their permission. Under this scenario the Owner will want to have future access to the unused F/O strands included in any agreement. The Owner would be required to pay for the entire installation and Innovative would hire all subcontractors and provide all of the equipment. EFTA00600389 MEMORANDUM Darren Indyke, Esq. 09/20/2004 page 3 The total cost of this alternative is $280,000 (see attached breakdown). Total time for implementation following signed agreement with Innovative is approximately 4 months but is heavily dependent on Innovative's schedule. EFTA00600390 EFTA00600391 EFTA00600392 Fibe ptic Alternative 1 - Owner's Connection Cabii Near Great Bay Rem [torn a uantity/Desaiption Installed by Value) Owner's Costin . Pricing Source Remarks J No St Thomas/Great Bay 1 Overhead F/O cable Grt Bay Landing to Cab. -1200 ft Owner's Contractor $ 18,000 $ 18,000 Bonneville Route on existing OH poles. Includes termination at Grt Bay landing and new cabinet. 2 Switching cabinet (F/O to copper service) NEMA 4X climate controlled cabinet (cab only, no internals) Owner's Contractor S 15,003 S 12,000 Estimate To be slab mounted near base of pole at F/O-copper interface 3 Switching Cabinet internal components HDSL repeater, pulsecom, MX2800, terminals, patch panel, mist equipmni Owner's Contractor $ 35.000 $ 35,000 Estimate Includes installation in cabinet internal material cost = $22,000 +/- St. Thomas Subtotal: $ 65,000 LSJ 4 F/O from vault to temporary switching cabinet 300 ft. underground cable, terminations, accessories, installed Owner's Contractor S 4,500 S 4,500 Estimate 5 Switching cabinet (F/O to copper service for LSJ land Ines) NEMA 12, interior location, fan cooled (cab. Only, no internals) Owner's Contractor $ 3,500 $ 3,500 Estimate 6 Switching Cabinet internal components Pulsecom, MX2800, mist accessories Owner's Contractor $ 14.500 S 14,500 Estimate Includes installation in cabinet Internal material cost = $7,000 +/- 7 Local LSJ network/phone interconnect, set up Misc connections and programming Owner's Contractor $ 10,000 S 10,000 Estimate LSJ Subtotal: $ 32,500 Professional Services 8 Globaltech Project management Installation oversight, engineering, agency coord. $ 35.000 Estimate Not to exceed, per agreement 9 Bioimpact Permitting assitance S 5.000 Estimate 10 Legal Foes $ 25,000 Estimate To be confirmed Agency Fees 11 CZM S 1,000 Permit fees 12 Corp of Engineers S No permit fees Notes: Total Cost = 1 Value based on estimate of costs using standard job casting methods. 2 Ovmees cost based on value estimate (o genial conintulion) unless specific bid has been received or centred price has been negotiated 5 163,500 Page 1 or 1 EFTA00600393 2-12-2004 1 : 14PM FROM GLOBALTECH. INC. 561 997 581 1 P. 3 R. W. Wheaton Company, Inc. IMU. TO L&T, LLC RED HOOK PLAZA SHIP TO I 7 Invoice DATE INVOICE 2/400041 53242 • ORDER NUMBER OUR P.0.NJIABERF TERMS SHIP DATE SHIP VIA PO QUOTE e 113044 46391 COD 2/412004 QUANTITY 692 14 1 DESCRIPTION ASTMA 48 CL 25-30 PATTERN # 6692A 6" INSIDE DIAMETER BOLTING TYPE CABLE PROTECTORS STAINLESS STEEL HARDWARE CRATES FREIGHT CHARGE TO FL 33004 UNIT PRICE WEIGHT 31.50 15, 400 L138. 47.00 1,750 LBS. 1,950.00 11 17ank sou for your business. ,(et,e1CCA-) lAc2)O,-1 1 Total AMOUNT 21,798.00 EFTA00600394