EFTA00060302.pdf

US. Department of Justice Memorandum Federal Bureau of Prisons %ICJ:New York Ralltilli MEMORANDUM FO ab FROM: n MCC New York Ala &w rest ISO Pn:k Row ,Vev rook NI' 10007 September 6, 2018 SUBJECT: Request to Exceed Work Order Finding Limitation MWR 18158 - Replace Camera Recorders MCC New York As described in the Facilities Operations Manual PS4200.12, Chapter 2, Page 4, I am requesting your approval to exceed the $10,000.00 work request funding limitation for Minor Work Request (MWR) #8158. This MWR is required to replace (2) DVRs for the NICE camera system, the encoders and decoders as well as rack mounts and power supply, the server, purchase a recorder redundancy license for 350 channels, install 272 cameras and upgrade software for said systems. The vendor will also provide 4 hours of on-site training for operators and administrators. I certify that materials have not been ordered and construction work has not been performed on MWR #8158. MWR Estimated Cost: $600,030 Funding Decision Unit: El Estimated Staff Man Hours: 800 Estimated Start Date: December 1, 2018 Estimated Completion Date: February 9, 2019 I have included MWR 48158, Schedule of Cost Input (SCI) and Independent Government Estimate (IGE) for your reference. If you have any questions or concerns regarding this matter, please contact me directly. EFTA00060302 U.S. Department of ►ustice Memorandum Federal Bureau of Prisons 'IC: Yea. Yuri MEMORANDUM FOR FROM: SUBJECT: MCC Nov ISO Path Arm. f:ra• Park NY IOW: September 6, 2018 NORTHEAST REGION MCC New York Request to Exceed Work Request Funding Limitation MWR #8158 - Replace Camera System MCC New York It has come to my attention that the work request referenced above will require MCC New York to exceed the $10,000.00 work request funding limitation. Therefore, I am submitting this request for approval to exceed the funding limit policy. This request is submitted in accordance with the guidelines set forth in Facilities Operations Manual, PS4200.12, Chapter 2, Page 4. The statement of work for this project is as follows: This MWR is required to replace (2) DVRs for the NICE camera system, the encoders and decoders as well as rack mounts and power supply, the server, purchase a recorder redundancy license for 350 channels, install 272 cameras and upgrade software for said systems. The vendor will also provide 4 hours of on-site training for operators and administrators. I certify that materials have no: been ordered and construction work has not been performed on the minor work request referenced above. Work Order Estimated Cost: $800,000 Funding by Decision Unit: El Estimated Staff Man-Hours: 800 Estimated Start Date: December 1, 2018 Estimated Completion Date: February 9, 2019 EFTA00060303 All supporting documentation is attached for your reference. If you have any further questions or concerns regarding this matter, please contact me. AttachMents: SCI, IGE EFTA00060304 FAC 2.5 - Schedule of Cost Input (SCI) Date 8/24/2018 Request Initial Institution MCC NEW YORK Category General Repairs Project Title Replace Camera System Object Class FY18 FY19 FY20 POS WY S x 100 POS WY 5 x 1000 POS WY $ x 1000 11.1 Full-Time Permanent 11.5 Other Personal Compensation 12.1 Personal Benefits: Civilian 21.0 Travel and Transportation of Persons 22.0 Transportation of Things 23.2 Rental Payments to Others 23.3 Communication. Utilities and Miscellaneous Charges 24.0 Printing and Reproduction 25.0 Other Contract Services 19 767.4 26.0 St.pplies and Materials 32.6 31.0 Minor Equipment 32.0 Land Structures Total 800.0 0.0 0.0 Total 800.0 Total In Dollars 5840,000.00 _ Currently, MCC New York has two ninety six (96) channel DVR's which have failed repeatedly, leaving critical areas of the institution without video coverage. There are no OEM replacement parts Current available for purchase to repair the recorders. The current recorders use obsolete technology which Conditions cannot be upgraded without upgrading equipment. They are unsupportable, unreliable, and have exceeded their life expectancy. Cameras and recorders are an essential component which supports a safe and secure environment for both inmates and staff. We propose to hire a contractor to replace two existing ninety six (96) channel DVR's with a new three hundred fifty (350) channel NVR systems configured at 4CIF, 15FPS to RAID 6 array for 14 days, provide a redundant recorder in a Plus (1) one configuration, replace the existing AMS server and Decoder, install two hundred seventy two (272) cameras, and provide four (4) hours total of on- Proposal site training for operators and administrators on the latest software package. a. MCC New York, 150 Park Row, NY, NY b. N/A c. N/A d. N/A e. N/A f. Quote g. Contractor. in-House h. Contractor: Communications ($767,411.25), In-House: Electrical ($325,78.75) i. N/A j. This project will comply with all FBOP Technical Design Guidelines, seismic zone requirements, environmental compliance, Life Safety, NFPA, ADA-ABA, and Federal, State, and Local codes and regulations as applicable to this project.j. Compliance has been addressed as applicable to this project. inclusive of F80P Technical Design Guidelines, seismic zone requirements, environmental compliance. Life Safety, NFPA, ADA-ABA, and Federal, State, and Local codes and regulations. k N/A Flop Technical Design Guidelines, seismic lone rectubernents environmental compliant', life Safety, NFPA, ADA-ABA, and Federal, Slate, and local codes and refutations have been reviewed or It AM services are required must alt be addressed In the proposal section of this Justification. Page EFTA00060305 Independent Government Estimate (IGE Institution: MCC New York Project Title: Replace Camera System Category Object Class men .Hours 25 (Contract) 26 (In-Houle) 1 General Requirements 2 Sitework 3 Concrete 4 Masonry 5 Metals R. Structural b. Miscellaneous 1 6 Wood & Plastic 7 Thermal I Moisture Protection a. imulstion 8 Doers & Windows 9 Finishes a. Paint b. Sooting c. Ceing el. Other 10 Specialties 11 Eou:pmtat [See Attachment) 12 Furnishings 13 Special Construction 14 Conveying Systems 15 Mechanical a. Plumbing b. HVAC 16 Electrical 3. erinlarY b. Secondary 532,578.75 400.00 c. Lighting d Comrnunicat ore 5767,42 L25 400.00 TOTALS: 5767.421.25 532,57875 800.00 AA,-,t Grand Tway EFTA00060306 FBOP WO Tech Facility Minor Work Request NYM 8158 CPA2 TO: FACILITY MANAGER FROM: Facilities llItt NYM pawed by:) (Department) (Phone) fluDdlog: GEN Location: ENSTTTUTIO - THROUGHOUT-NE Work LOCIrkal: tra3 nun You are requested ta perform the fottorAng wort One rely elx (06) charnel RAJOicorirowed DVR has felled repeatedly. leaving allot] armee of the :Istituto:I writhed' recording caPablitYi (Ospartnacti Mead Illgeetung d Applable, teams oil safely preeautions are tolknrect te badesta, but net anted tol nitre WAG= NO CONFINED SPACE SKIRT' Date Acta: 4244011 rely No.1 8158 You am authorized to perform the above work: To Foreman: GA2 - Cann TeichrH. pedal Skill: Commarkston IF WORK ORDER WAS CREATED FROM A PM, ENTER PM WORK CRDER 0: UM babas all materials tact MOWS Mats: CMPLT Prteetty Na: 1 10,000 Out= 11.411 Unit Ptteit 12111 Or id Toast IfApyilaMis, amen ad Si soutpacro boo INA WS end to oboor Now ea0 WON. PAN It o Manta* Akaterrliird Is required or has been completed. CI FTTARA process la required. Foremen's Total Nowt 100 Chao Compiler:id: 4/74/2018 Upon comp!odan al work comp/we form and return to tha Holy Mennen Wed Signature Completion Comments: CEM, puts no longer produced by man se a contacted manufactwo. AD eveBatt hard drive are second hand or ran. 1 EFTA00060307 F.S. Department of Justice Fedend Bureau of Prisons Il;nlunchn,. DC 10.14 September 14, 2018 MEMORANDUM FOR NORTHEAST REGION PROM: SUBJECT: Request Yo Purchase Electronic Equipment CCTV Metropolitan Correctional Center (MCC) New York This is in response to your request for a technical review of the equipment listed below for MCC New York. As required by Facilities Operations Manual, your request to purchase Electronic Equipment that exceeds $25,000 has been reviewed and approved. For reference purposes, this document is assigned as EEA 2018-0913-b. 350) Enterprise software upgrade for video channels from pre-Net 2 .0 to Net 3.1, NV-ENT-CHVUPG-PNET2 NET31 POS 1) Enterprise software package major version upgrade for site, users and channels from NET 3.0 to Net3 .1, NV-ENT-MJVUPG -NET2X NET 3.1 4) VisionHub Smart Video Recorder 9820, 2U with internal RAIDS + Raidl BOTB net storage, NV-SVR9820-RIN 6-RIN1-80TB 11) NiceVision Encorder/Decorder rack mont kit, supporting 4 NVE/NVD 1002 (for non-XT models) , 6 NVE/NVD 1002 Power Supply (for non-XT models) , 5 NVE1008 and NVE2016 or S AED1016 Power Supply , NV-ED-RMKIT 22) NiceVision H.264 Encoder supporting 16 cameras at 30/25fps in 4CIF resolution includes dual PS, NV-NVE-2016 22) NiceVision Decoder 5204 supporting up to 4 video outputs (10), NV-NVD-5204 1) ANS Sever, SGT-P.HS EFTA00060308 17) Outdoor PTZ/1080P/X32/IP, Q6055-E 75) Corner/VANCAM/1.3MM, Q8414LVS 180) Indoor/Outdoor mini dome, 1080P, Q3515-LVE Please note that additional approval is required through the Information, Policy, and Public Affairs (IPPA) Division before purchase If ou have an • cations •lease call me, or have our staff contact EFTA00060309 MEMORANCUM FOR FROM: SUBJECT: US. Department of Justice Pell!' al Buteau of Prison,. IntiVivi. DC 205.:4 September 20. 201K NOPTWEAST EECION nssista ttrector for Administraticn Request to Exceed Work Request Funding Limit Replace Camera System Metropclitian Correctional Center MCC) New York This is an approval of your September 11, 2013, request to exceed the spending limit of 550,000 on Work Request #8150, Replace Camera System, at MCC New York. This work request is to replace the current degraded camera system. The total cost of this work request is not to exceed $000,000. Please note that additional approval is required through the Informaticn, ?cl:cy, and Pcblic Affairs (IPPAI Division. If ou have an uestions, lease call me or have our staff contact cc: EFTA00060310 O.S. Department of Justice Federal Bureau of Prisons Memorandum MCC New York MOD 0321-19 MOD 0002 MEMORANDUM FOR CONTRACTING Reply ATTN 0 SUBJECT: Modification Request Vendor: Anixte: Fund Control Number: TP120240 RP Number: 1128-18 Total Amount of Current Purchase Order: $34,089.28 Requesting Amount (+/-): -$9,171.00 New Amount of Purcnase Order: $24,918.28 September 11, 2019 Reason for Mod: Please remove line item 6 from modification 1 ($13,350.00) and add line item Li? from the attached quote (54,179.00) to the purchase order. The cost per unit of several items within the quote have changed resulting in a significant difference in the purchase amounts. Please see attached quote. Please modify line item(s): Enter Enter Item No.: or Supply: 6 Supply 1317 Supply Enter Enter Service Current Enter Unit Change In Qty: Price: Qty (+1.): 7500 51.7800 -7500 0 -10:5600S0.5572 7500 New Dollar New Qty: Subtotal: 0 -$13,350.0000 7500 54,179.0000 0 50.0000 0 50.0000 EFTA00060311 16BNYMUIFTP1202401POD002 Page I of 6 AMENDMENT OF SOLCITATIONIMODIFICATION OF CONTRACT 1. CriftlIACT 63 COOS GS-07F-60601t I mtempueinatOOMICAtair main P00002 s. raSUCO or 3 CFFLCIlvt oare 1021 /2019 I 5BNYM 4. RtOurarnOreOurtattni IWOMMIHni tumult 1128-18 a nor mann N rePlegrei Federal Bureau of Prisons MDC Brooklyn P.O. Box 329001 Brooklyn. NY 11232 CODE (0 BRO/ S. NAM NO MORES, Of CONTRACTOR (Mareat MIN( May. OS end Intel ANDCTER Debi Maw Ac ANDCTER 2301 PATRIOT BLVD GLENVIEW IL 60026-8020 1. AdardeliTEAE0 eV Manrwm am4 ccoa BrrEF Federal Bureau of Prisons Roams Garcia NE Finance Ceuta- FC1 Fort Dix NE FINANCE CENTER BLDG 57S6 HARTFORD ROAD Joint Base MDI N 0864) iA atarnomon or trouctranOrr autiSIR It BATED (SEE ITEM II) trier 1A/1617RS toA MOOPICATION V COMPACT/ORDER /RIABER 15BNYM18FTP120240 TOL TATE° 1W /TEN 1M I Fars rrtr rnnF 0475/11RSI 0924/2018 II. TIM ITEM ONLY APPLIES TO AMENDMENTS OF SCILIC1TAT1ONS O The above mattered mactLerion Li *mended Ila VII lorth In Ham 14. The torn and dela apiciSod lor maipt 01 05ars O Is eand40. O es nu enurnad. Mars maal acknoMertge rnpl of Ut amendmal gala Jo the hour and dale spedb4 bl RN selleleSel a an FiFIFLUF. by Ese of The ScrOnAng rothotif (5) By compoing Items 6 and 16, sad reaming copies of gd orrandleant; (a) By scbirwaedgiv receipt of It* amendment on each copy 44 INT aver anbmIttad: or (c) By sepatille MINT or MIIMION4 cortanunkallon Mach kidudes a ran= to the innaatIon and arendraanI numbers FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECENED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. It by *we M this amenstreenteou epee to ohne an odor already oubnebed, such China MY be made by M. of sent corrnunicaeon. prO34600 urn leer or Scion* correnuntabon mikes ree twee to the scacItalbrt and Ude trnendeneM, end Is rectaired Mar to the operMg tour and data spodBod. 12 ACOPLIGING AND APPROPRIAMNOATA(Fraauken SA-2018-02-FP0214S2P1-2699-2018 13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14. CHEM ONE MHO CHANGE ORDER IS ISSUED PURSUANT TO (Spray rethoolly) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NUMBER IN REM taA. B. THE ABOVE NUMBERED CONTRACT/ORDER IS mODIFIEO TO REFLECT THE ADMINESTRATWE CHANCES (itch as changes In paying tact dais. Mc) SET FORTH IN ITEM U. PURSUANT TO DIE AUTHORITY OF FAR 43.103(0). oppropdolion C. DRS SUPPLEMENTAL AGRPEArrall es ENTERED INTO PURSUANT TO ALTIPIORTT'Y OF: X a OTHER (Sn* Sr ohnocefican at artleadt4 SEE BLOCK 14. C. ditaCalTANT: Candor Okra O Is maned asp oo. Ooahme. and MOM MPS N to fl ag Mkt 14. OESCRiPTION Of AMENDICHTMOCa7CATION fOrweinre ap MA moron reacatea hay atacrafinytonfred Man MI" *ten MSS.) MODIFICATION TO DECREASE FUNDS. ORIGINAL PO: S 34,089.28 DECREASE BY: 5.9.171.00 NEW AMOUNT: S24,918.28 NO OTHER CHANGES NEEDED AT THIS TIME. sap M garrMaa hash, al SP •71 Cralreelse armances ttranaced in tom SIA ca. IDA n 1Wrylatara &arcs( ;wren tr.:hugs] sedate. farm at duct EFTA00060312 15BNYM18FTP1202401P00002 Pogo 2 of 6 Table of Contents Section 2 3 4 Aeserl ion Page Number Solicitation/Contract Form Commodity or Services Scbedule ••••••• • • • •• • •-•m•.• 00* Contract Clauses ....••• 52.232-18 Availability Of Funds (Apr 1984) List of Attachments ••••••••••••• ••••••••• • • • ••••••• • • •••••••••• •••••• •••••••••••• •••••••••• •••• . 5 EFTA00060313 158NYM18FTP120240/P00002 Page 3 of 6 Section 2 - Commodity or Services Schedule MCC New York FIBER Quote, Q002ROBV GSA: GS-07F-6060R SCHEDULE OF SUPPLIES/SERVICES CONTINUATION SHEET REM NO. SUPPUES/SERVCES QUANTITY UNIT UNIT PRICE AMOUNT 0001 MFR PART Is CCH-OIU Previous: EA Previous: Previous: $3,250.65 PART• 180826 Closet Connector Houshg (CCM). Reek. Empty. One Rack Ural High (1 RMU), Hoes Two CCH Connector Panels 15.000000 Camp: 0.000000 Current 15.000000 $218.7103 Change: S0.0000 Currint 5210.7100 Change: $0.00 Current 53,250.85 0002 MFR PART • VFL.350 Previous: EA Previous: Previous: $959.96 Visual Fault locator, 2.5 mm adapter 2.000000 Change: 0.000000 Current 2.000000 5479.9000 Change: 30.0000 Ctment $479.9500 Change: $0.00 Current $959.96 0003 FCC-WIPES Previous: EA Previous: Previous: $28.44 348034 Fiber OplIc Chsan'ng Wipes,90 Wipes per Canister Unt free 2000000 Change: 0.000000 Current 2.000000 314.2200 Change: $0.0000 Current: Change: $0.00 Currant $28.44 $142200 0004 MFR PART • 241201091000 Previous: BX Piteous: Previous: $4912.10 PART • CM 0042180N-7R6-02 Me19•Canduclor .Enhancsd Category 8 Nonbonded• Pair Cables 4-palr U/UTP CUR Reel•In-Box Back 2000000 Change: 0.000000 Current $2496200 Change: $00000 Current: Change: 30.00 Current $4,912.40 20.000000 $245.6200 0005 M101253 Previous: EA Previous: Previous $3,780.40 PART/ 371650 CATS+ KeyConneet Patch Panol.24-port 1U, Stack 20.000000 Change: 0.000000 Current 20000000 $1890200 Change: 50.0000 Current $189.0200 Change: $0.00 Current $3.780.40 EFTA00060314 15B NYM1SF7P120240/P000 02 Page 4 of 6 0008 373COR5.3-10RA-12 Previous: FT Previous- Previous: $13.350.00 CORNING-C 01203F-31131-A1 124 8.3/125 SOB IN/OUT RISERIAY1.00.75 D8/104 ARMORED FREEDN ONE 7,500.000000 Change: -7,500.000000 Current 0.000000 $1.7800 Change: 30.0000 Current $1.7500 Change: ($13,350.00) Current $0.00 0007 2117010J Previous: EA Previous: Previous: $227.70 387711 Cable Conner:loci-Piece:Cat 6. RJ45.026- Cable Outer Diameter 100 porter 3.0:0000 Change: omen) Current 3.000000 575.9000 Change: $0.0000 Current: Change: $0 00 Current $227.70 575.9000 0008 100054C Previous: Et Previous: Previous: $188.60 456271 EZ-RJ PRO HD Crrip Tool,(Cat5 5 Caen Clemente 2.000000 Change: 0.0000 Current 2.000000 593.2500 Change: 50.0000 Currant 5932500 Change: $0 .00 Current. $155.50 0009 tilM02-BNTEC8-02 Previous: EA Previous: Previous: 52178.00 BELDENENT C801100002 CBL ASSY MOD 24-4 PR SOLO CATO+ IP5 BONDED TSBCPV8 CMR 2FT BLACK 400.000000 Change: 0.00000 Current: 400.000000 58.8900 Change: 50.0000 Current 58.6900 Mange: 50.00 Current $2,875.00 0010 R51215-20 Previous: EA Previous: Preelour $1,385.80 246718 ILI Rack4Aounl Pow Strip,120V,20A,5 20P 12 Outlets (8 Front- Fenno, 8-Rear-Facing) 15 ft. Cool 20.000000 Change: 0.0000 Current 5692900 Change. 50.0000 Currant: Change: 50.00 Current 51.315.80 20.000000 589.2900 0)11 207404 Previous: EA Previous: Prevkass: $1,496.40 CORNING-C CCH-CP12-19T 12 PORT PANEL ST SM LOADED USE WITH CCH ENCLOSURE 20.000000 Clunge: 0.0000 Current 574.9200 Change: 50.0000 Current: Change: $0.00 Current $1,498.40 20.000000 574.9200 5312 FI-500 Previous. EA Previous: Previous: $1,833.03 610589 Fiber OpLY Inspection System Includes • hendinkl color display auto-focus Inspection scope and 4 Ups for LC and SC style bulkheads and 125 and 2.50mm paten cords. 1000003 Change: 0.00000 51.833.0300 Change: 50.0000 Change: 5000 Current $1.833.03 EFTA00060315 158NYIA18FTP120240/P00002 Page 5 of 6 0013 373- COR8.3-TBRD-12 CORNING-C 012E8F-31131.29 12•F 0.3/125 TB IN/OUT RISER 1.0/0.75 DB/KM FREEDM ONE Gummi: 1.000000 Previous: 0 000000 Change. 7.500.000000 Conceit 2500.000000 Current 51.833.0300 Previous 50.0000 Change: $0.5572 Current 505572 Previous: $0.00 Chang. 54.179 00 Current S4,179.00 PREVIOUS TOTAL CHANGE CURRENT TOTAL 534,08928 ($9,171.00) $24,918.28 FUNDING DETAILS: ITEM NO. FUNDING LINE OBUGATED AMOUNT ACCOUNTING CODES N/A 1 Previous: S340/39.28 Change: (39,171.00) Current $24,918.28 SA-2018-02-FP021452P1.2699.2018 PREVIOUS: $34.08928 CHANGE: (59.171.00) CURRENT: 524.918213 Small Business Set Aside Section 3 - Contract Clauses Clauses By Full Text 52.232-18 Availability Of Funds (Apr 1984) Funds arc not presently available for this contract. The Government's obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds arc made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer. (End of clause) EFTA00060316 15BNYM18FTP120240IP00002 Pogo 5 of 6 Section 4 - List of Attachments No Clauses No Attachments EFTA00060317 LIMITED-SOURCES JUSTIFICATION UAW FAR 8.4 13.106-3 1. REQUIRING AGENCY: DOJ/Bureau of Prisons. MCC New York. 150 Park Row. New York. NY 10007 2. NATURE/DESCRIPTION OF ACTION: Limited Sources Justitcation in accordance with FAR 8.405-6(a)(1RA) and 13 106-3(b)(3)(i) Urgent and Compelling Need 3 DESCRIPTION OF SUPPLIES OR SERVICES REQUIRED TO MEET THE AGENCY'S: The Agency requires two (2) Nscevision Professional Smart Video Recorder Digital Vcleo Systems to be supplied and installed at MCC New York. This requirement includes the provision of all equipment and labor for the replacement of existing DVR system with an upgraded NVR system MCC New York has two ninety six (96) channel DVR's which have faked repeatedly. leaving critical areas of the institution without video coverage. There are no OEM replacement parts available for purchase to repair the recorders The current recorders use obsolete technology that cannot be upgraded without upgrading the equipment. The current equipment is unsupportable, unreliable. and has exceeded rs life expectancy Cameras and records are an essential component that support a safe and secure environment for both inmates and staff. It is unusual and compelling urgency to meet this requirement to maintain supervision of exit doors in the inmate housing areas, safeguarding government property. and to avoid seriously bodily harm The estimated value of this requirement is 5696 108 99 4. AUTHORITY: Acquisition is conducted under the authority of the Muttipte-Award Schedule Program - 41 U.S.0 152(3) In accordance with FAR 8 405-6(a)(1)(A) and 13 t06-3(bX3)(i) an urgent and compelling need exists, and blowing the procedures would result in unacceptable delays 5. DEMONSTRATION THAT THE PROPOSED CONTRACTOR'S UNIQUE QUALIFICATIONS OR THE NATURE OF THE ACQUISITION REQUIRES USE OF THE AUTHORITY CITED: MCC New York is a Federal Prison and safety and security is of the utmost importance. A proper functioning security system is vital to carrying out our mission. The procurement of the NICE Vision upgrade vigil allow appropnate video storage. playback and still images capture. as well as the ability to control the PTZ camera for security needs within a prison setting where video footage is reviewed routinely to determine improper activity within the institution and is often used to support *ga: cases Failure to have this capability puts the institution at an extreme risk and liability Additionally. we lost recording capabilities in some areas which made this an urgent and compelling need Failure to make this award immediately would result in safety and security concerns for staff and inmates and increase liability to the government. SigNet Technologies. Inc. (SigNet) is the current provider of all Digital Video Recording Systems Maintenance Services for the Bureau of Prisons (BOP) These services are procured under Blanket Purchase Agreement DJBP00700NASEIPA113 SigNet is also an approved distributor of NICE products and can provide the required supply of equipment and installation of the upgraded system under the terms and conditions of Federal Supply Schedue GS-07F03227 The recording system, required to be connected to the existng BOPNET (Bureau of Prisons Network) WAN system, must follow strict IPV6 protocol standards. Currently. the NICE Whole System is approved for BOPNET and is maintained by SigNet under the terms and conditions of GS-07F0322T Any other system that has not been approved must be vetted and evaluated prior to utilization This process would take between six months to one year SigNet is ready to receive the delivery order for the supply and nstallation of the NICE recording system 6. BEST VALUE: Pricing proposed is comparable to previous prices pad for similar requirements and is in line with the government estimate provided by Bureaus facility staff It is in the government's interest and in my determination issuing an order under the terms of GS-07F-03227 represents the best value for this reourrement consistent with FAR 8 404(d) 7. A DESCRIPTION OF MARKET RESEARCH CONDUCTED AND THE RESULTS: A brief review of the contractor listing for FSS 84. SIN 246 60 1 revealed SigNet holds a current FSS contract SigNet is a known contractor who has established a record of satisfactory performance in servoing security systems across the Bureau SigNet is capable of meeting the requirement at a reasonable price and due to the urgency in obtaining this equipment no other sources were considered EFTA00060318 8. ANY OTHER FACT SUPPORTING THE JUSTIFICATION: In accordance with FARB 405.6(a)(2)(iv) this Justification will not be posted to the Government Point of Entry (GPE) due to security risks A public posting that MCC New York currently has an unstable and often-inoperable video recording system. could potentially endanger inmates and staff safety 9 ACTIONS TO REMOVE OR OVERCOME ANY BARRIERS TO COMPETITION BEFORE ANY SUBSEQUENT ACQUISITIONS: This action is necessary due to existing security concerns of failing equipment that is essential to the safety of staff and the inmate population incarcerated at MCC New York Future requirements of similar magnitude will be ordered in accordance with the procedures at FAR 8.405-1(d) on a competitive basis as circumstances allow TECHNICAL CERTIFICATION: I hereby certify that the supporting data provided by the technical and requirements personnel that for the basis for ustificati t• th- -st of my knowledge I?- Date In accordance with FAR 8 405.6(d) and BPAP 8 405.6 I certify this Justification is accurate and complete to the best of knowledge and belief. SUBMITTED BY: CONCURRENCE MCC New York. NY Field Acquisition Office MEM Acting Procurement Executive Date Date EFTA00060319 APPROVAL ItFtr il wlo r for Administration Competition Advocate Date EFTA00060320 MCC NEW YORK 15BNYM18FTP120150 Pogo 1 of 15 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS OFFEROR TO COMPLETE BLOCKS 1Z 17, 23, 24 4 30 I. INOUISITION MAWR 1064-18 2. CONTRACT NO. GS-07F-0322T 3. AWANDOTECTIYi DATE 09/21/2018 l 0110E114/DER 15BNYM18FTP120150 6.S&J JTATIONTNNgR G. SOU:RATION ISSUE DATE T. FOR SOLSCITATION INFORMATION CALL: a. PONE . TELEPHONE N.PALID3 a aNT oil) /OFFER DUE DATE/LOCAL RUE S. ISO= SY CDOE I Federal Bureau of Prisons I simiym It • • TIE ACOWSIIION IS smALL ma.“, mozzitawau. : riot o Veeeit wavaiso Liani WAIL MASCO 0 ii O 0 UNREETR:CTED OR notrekt et IWU askr-sa axi • ImALL MAIM MCC/um LOMIII " . SET/ZOE: % FOR VW rocs: 334512 STI STANDARD Employees MCC New York I SO Park Row New York, NY 10007 II. ()FINERY FOR FOS DESTINATION UNLESS BLOCH IS IdAME0 K 13a. WE salmi:Is 12. DGCOUNT TERNS NET 30 THIS 03NTRACT IS A K 'RATIO ORDER Ulan OP usCORM 18 RATING TA memo° or enverrAnon RFO 0 IFS II REP IS, DWYER TO COOL I lawn( 14. Amounts= or I BNEF Federal Bureau of Prisons MCC New York ISO Park Row (0) New York, NY 10007 Federal Bureau of Prisons NE Finance Cenrer- FC1 Fort Dix NE FINANCE CENTER BLDG 5756 HARTFORD ROAD Nadine MDL, NI 08640 R. CONTRAC w TOR/ COOS lem8695 I me PROUTY I i 7i 856222 Ian PAYNE/17MA a WOE SY COCE J sem Federal Bureau of Prisons ATTN: NYM ACCOUNT! FCI Fort Dix PAYABLE P.O. Box 38 NER Finance Center - Acccounting Joint Base MDL, NI 08640 SIGNET TECHNOLOGIES, INC. 12300 ICILN COURT SUITE E BELTSVILLE, MD 20705-1357 DUNS ITHIC TELEPHONE NO. IT% CHECKS. REMITTANCE LS DIE FERGIE AHD PVT SWIALIOREISS DI TET. SULI4T MICCEri ADDRESS SHOWN In MOO( 1112 UTGESS BLOCK BELOW IS CHEOCED SEE ADO MUM It ITEM NO. 014N4R0 224)e00004420.4C62 21. OtW4TTTY 22. MIT 23. ONITFRICE 24. Delivery DEE 0908/2018 MCC NEW YORK - CAMERA SYSTEM Provide services in accordance with the FSS, SOW and technical proposal. See Continuation Sheet(s) (41. law a ate diami RIIRad Pow .. ,) it ACCOUNTING AND APPROPRIATION DATA SA-2018-02-FP021452P1.29F-3100.2018 XL TOTAL SAO AMOUNT (For Gott a OH FA 8698.108.99 ETA. SEMOTATION INCORPORATES NY REFERENCE MR 12.212.1. 522124. FM 522124 N40 522124 ME ATTACKED. ADOENOIL I TARE UME NOT ATTADIED M. COMIPACTPURCKASE ORDER INCORPORATES Sy PREVRPICE FAR 13.2124 FAR 6.1.2114 IS ATT/CMII. ADORTIDA El ARE 0 AM NOT ATTACHED it CONTRACTOR IS RIOURED TO SKIN THS DOCUMENT AND *rum I cones TO 0 a AWARD Of CONTRICT: RC. OFFER ISSUINO OFFICE. CONTRACTOR AGREES TO FURICINAMIDELNER ALL ITEMS SET FORD. DATED . CAA Off ER ON UktrrAnom MOCK S) OR OTHERWISE =Immo MOVE MD Cf1APIT ADDITIONAL SHEETS SUIL.ECT TO THE :NCLUDING ANT ADOMOKS OR C ...CTS MIXT, ARE SET FORTH HSCIM. TEARS MD CONDITIONS SPECIFIED SIGIVOIFICE OF OFTERORCONTRACTOR a MIAS AM TITLE OF SCHER Mat CAPRON) a DATE SIGNED AUTHORRED FOR LOCAL REPRODUCTION PREVIOUS EDITION IS NOT USABLE Wbed by DIA -FAR (411 CFR) 11212 EFTA00060321 15BNYM18FTP120150 Page 2 of 15 10 ITEM NO. 20. SCHEDULE OF SUPPLER/SERVICES 21. QUANTITY 22. UNIT 23. UMT PRICE 21. AMOUNT O RECEIVED O INSPECTED ACCEPTED. AND CONFORMS TO THE CONTRACT. EXCEPT AS NOTED 3n. gitataTlater Or auf e0 RIM) GOVERNMENT REPRESENTATIVE 33‘ DATE 3.2d. PFUNTED NAME AND TITLE or AUTHORIZED GOVERNMENT REPRESENTATIVE 324. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 321 TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32g. EMAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE 33 ]HIP NUMBER 34 VOUCHER NUMBER 3s. AMOUNT VERIFIED CORRECT FOR It PAYMENT EICOMPLETE EIPARTIAL 37. CHECK NUMBER In FINAL I PARTIAL I I FINAL la SIR ACCOUNT NUMBER 39. SIR VCCICHER NUMBER 40. PAID BY 41a. I CERTIFY INS ACCOUNT 5 CORRECT AND PROPER FOR PAYMENT 424. RECEIVED BY (PrOQ 419. SIGNATURE MO TITLE OF CEA/VYING OFFICER 41c. DATE 4Th. RECEIVED AT (Local) 42e DATE RECD (YY/10490) 420. TOTAL CONTAINERS STANDARD FORM 1449 WV. ern III BACK EFTA00060322 15BNYMIIFTP120150 Table *Montagu Page 3 or 15 Stain llustIsuis Easaliwalar 1 SolicitationCoatract Form I 2 Commodity or Services Sebeduk 4 3 Contract Clauses 6 5221-603.70 Contracting Officer's Representative (COR) (June 2012) 6 2852.223-70 Unsafe Conditions Due to the Presence of Hazardous Material (lune 1996) 6 5224-403.70 Notice of Contractor Personnel Security Requirements (OCT 2005) 6 52.27-I03-72 DOJ CONTRACTOR RESIDENCY REQUIREMENT BUREAU OF PRISONS (JUNE 2004) 8 DJAR-PGD-15-02-1B Contractor Internal Confidentiality Agreements or Statements Prohibiting or Restricting Reporting of Waste, Fraud, and Abuse - Solicitation - (DEVIATION 2015-02) (March 2015) 8 DIAR-POD-15-03 Security of Department Information and Systems 8 BOP 2852.242-71 EVALUATION OF CONTRACTOR PERFORMANCE UTILIZING CPARS (APR . .. .-....- ............... ...-..- 13 508 COMPLIANCE WITH SECTION 508 OF THE REHABILITATION ACT OF 1973, 1998 AMENDMENTS 13 DAR-POD-15-02-2A Corporate Representation Regarding Felony Conviction Under Any Federal Law or Unpaid Delinquent Tax Liability - Award (DEVIATION 2015-02) (March 2015)......... ........ .. 13 4 List of Aar-butanes EFTA00060323 15BNYM18FTP120150 Page 4 of 15 Section 2 - Commodity or Services Schedule SCHEDULE OF SUPPLIES/SERVICES CONTINUATION SHEET ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0001 NV.ENT1CH 350.000030 EA 5239.4000 $83.790.00 Stogie License :or Nice Vision Enterprise package vIdeotaudO channel 0002 NV-SVR9820.RINE.RIN1-80TB 4.000000 EA 522.184.4000 588.737 60 0003 VISIONHUB SMART VIDEO RECORDER 9820. 2U WITH INTERNAL RAIDS • RAID 1 80T8 NET STORAGE RECORDER R 0094 NV•ENT-P.I.IVUPG-NET2X NET31 1.000000 EA 50 0000 $0 00 ENTERPRISE SOFTWARE PACKAGE MAJOR VERSION UPGRADE FOR SITE. USERS AND CHANNELS FROM NET 2.X TO NET 3.1 0005 NV-NVII.52041 1.000000 EA 53.600 48:0 5320048 NICEVISION DECODER 5204 SUPPORTING UP TO 4 VIDEO OUTPUTS (1U) 0006 MIS SERVER 1.000003 EA 94,389.0000 54,389.00 0007 N V.NVE.2016 22 000000 EA 52.493 7500 354.862 50 IC NE V1SION H.264 ENCODER SUPPORTING 16 CAMERAS AT 30125FPS IN 4CIF RESOLUTION. INCLUDES DUAL PS 0098 10M62WR-B9 135.000000 EA 5517 3700 569.844.95 IP CAMERA 0009 SIGNET LABOR 1 000000 EA 5243.523.0000 5243 523 00 0010 NV.ED-RMK 11.003000 EA 5119.7000 51.316 70 NICE VISION ENCODER/DECODER RACK MOUNT KIT SUPPORTING 4 NVE/NVD 1002 (FOR NOT-XI-MODELS). OR 6 NVE/NVD 1002 POWER S 0011 06055-E OUTDOOR PT7J1080P/X32/IP 17.003000 EA 52.500.0000 542.500.00 0012 08414LVS 75 000000 EA 51,050.0000 $78,750.00 CORNER NANCAA1/1.33.1M 0013 T91L61 17.000000 EA 592.0000 51.39400 WALL MOUNT FOR 05055E 0014 798A1LVE 8000000 EA 5240 7200 51,925 76 MEDIA CONVERTER CABINET TOTAL 5898.108 99 FUNDING DETAILS: ITEM NO FUNDING LINE OBLIGATED AMOUNT ACCOUNTING CODES N/A 1 $698.10899 SA•2018.02.FP021452P1-29F-3100-2018 TOTAL 5098.108 99 EFTA00060324 5BNYR118FTP120150 Page 5 o115 Large B EFTA00060325 15BNYM1OFTP120150 Page 6 of 15 Section 3 - Contract Clauses Clauses By Full Text 52.21.603.70 Contracting Officer's Representative (COR) (June 2012) (a)fIFFF COLTON ,E,SCanatialitiffia , MCC NEW YORK (Area Code and TrIenhone Number) is hereby designated as the Contracting Officer's Representative (COR) under this contract. (b)The COR is responsible, as applicable, for: receiving all deliverables, inspecting and accepting the supplies or services provide hereunder in accordance with the terms and conditions of this contract providing direction to the contractor which clarifies the con- tractor effort, fills in details or otherwise serves to accomplish the contractual Scope of Work; evaluating performance; and certifying aR invoices/vouchers for acceptance of the supplies or services furnished for payment. (c) The COR does not have the authority to alter the contractor's obligation under the contract, and/or modify any of the expressed tarns, conditions, specifications, or cost of the agreement. If as a result of technical discussions it is desirable to alter/change contrac- tual obligations or the Scope of Work, the Contracting Officer shall issue such changes. 2852.223-70 Unsafe Conditions Due to the Presence of Hazardous Material (June 1996) (a) "Unsafe condition' as used in this clause means the actual or potential exposure of contractor or Government employees to a haz- ardous material as defined in Federal Standard No. 313, and any revisions thereto during the term of this contract, or any other materi- al or working condition designated by the Contracting Officer's Technical Representative (COTR) as potentially hazardous and requir- ing safety controls. (b) The Occupational Safety and Health Administration (OSHA) is responsible for issuing and administering regulations that require contractors to apprise its employees of all hazards to which they may be exposed in the course of their employment proper conditions and precautions for safe use and exposure; and related symptoms and emergency treatment in the event of exposure. (c) Prior to commencement of work, contractors are required to inspect for and report to the contracting officer or designee the pres- ence of, or suspected presence of, any unsafe condition including asbestos or other hazardous materials or working conditions in areas in which they will be working. (d) If during the performance of the work under this contract, the contractor or any of its employees, or subcontractor employees, dis- coven the existence of an unsafe condition, the contractor shall immediately notify the contracting officer, or designee, (with written notice provided not later than three (3) working days thereafter) of the existence of an unsafe condition. Such notice shall include the contractor's recommendations for the protection and the safety of Government, contractor and subcontractor personnel and property that may be exposed to the unsafe condition. (e) When the Government receives notice of am unsafe condition from the contractor, the panics will agree on a course of action to mitigate the effects of that condition and, if necessary, the contract will be amended. Failure to agree on a course of action will consti- tute a dispute under the Disputes clause of this contract. (f) Nothing contained in this clause shall relieve the contractor or subcontractors from complying with applicable Federal, State, and local laws, codes, ordinances and regulations (including the obtaining of licenses and permits) in connection with hazardous material including but not limited to the use, disturbance, or disposal of such material. (End of Clause) 52.24-403-70 Notice of Contractor Personnel Security Requirements (OCT 2005) Compliance with Homeland Security Presidential Directive-I2 (HSPD-12) and Federal Information Processing Standard Publication 201 (PIPS 201) I entitled "Personal identification Verification (NV) for Federal Employees and Contractors," Phase 1. 1. Long-Tam Contractor Personnel: In order to be compliant with HSPD-12/PIV I, the following investigative requirements must be met for each new long-term 2 con- tractor employee whose background investigation (BI) process begins on or after October 27, 2005: a. Contractor Personnel must present two forms of identification in original form prior to badge issuance (acceptable documents arc listed in Form 1-9, OMB No. 1615.0047, "Employment Eligibility Verification," and at least one document must be a valid State or EFTA00060326